Transport Coordinator

WE ARE LOOKING FOR A

TRANSPORT COORDINATOR

Number of Roles: 1 | Division: Logistics | Location: Normanton

Sigma are experts at transforming commercial space. With over 20 years’ experience operating in the fast-paced and dynamic retail sector, Sigma provide a true end-to-end service; from store construction and consolidation to fixture procurement, projects, and mechanical & electrical installation.

Ranked in the top 10% of the 2019 Sunday Times International FastTrack 200 awards, we’ve been acknowledged as being one of Britain’s fastest growing private companies.

It’s our people that make us who we are, and we are proud to have some of the most experienced, knowledgeable, passionate, and dedicated individuals within our industry, at every level in our business. Sigma is committed to creating a diverse environment and is proud to be an equal opportunities employer. our business.

Outline of role

To support the operational requirements of the transport function, ensuring transport availability and delivery in line with agreed customer schedules. The role is responsible for collating and analysing operational data to support key performance indicators (KPIs), drive service improvements, and identify cost-saving opportunities. The successful candidate will autonomously manage a range of transport administration activities while supporting compliance and maintaining accurate system records.

Main responsibilities

• Coordinate and book transport requirements to meet customer and business needs.
• Collate, manage and align Proof of Delivery (POD) documentation.
• Maintain and update transport system data using in-house systems.
• Support transport compliance activities, including vehicle servicing schedules, driver digital tachograph downloads, and vehicle unit (VU) downloads.
• Analyse transport and operational data to identify performance improvements and cost reduction opportunities.
• Ensure data accuracy and alignment between transport systems and Sage.
• Process purchase orders and sales orders through Sage.
• Liaise with internal departments including warehousing, administration, finance, and group divisions to support transport operations.
• Build and maintain effective relationships with external suppliers and service providers.
• Assist with the prompt processing of purchase invoices in collaboration with the finance team.
• Provide flexible support across the transport department as required.

Knowledge and experience required

• Previous experience within a transport, logistics, administration, or similar operational environment.
• Knowledge of transport booking systems and transport processes.
• Basic understanding of transport legislation and compliance requirements.
• Experience of maintaining records, databases, and spreadsheets.
• Experience using IT systems, including Microsoft Office applications and Sage.
• Experience dealing with customers and suppliers in a professional manner.
• Ability to work effectively with multiple internal departments and stakeholders.

Skills required

• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Ability to multitask and effectively manage changing priorities.
• Strong analytical skills with the ability to interpret and report on data.
• Professional and confident telephone manner.
• Ability to work independently and use initiative.
• Strong time management skills and dependable attendance.
• Ability to build positive working relationships with colleagues, customers, and suppliers.

Qualifications

• GCSEs (or equivalent) in English and Maths, Grade 4/C or above (desirable).
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

Benefits:

• 25 days holiday plus bank holidays
• A day’s ‘birthday leave’ to be taken within your birthday month
• Opportunity to buy or sell up to 3 days holiday*
• Opportunity for hybrid working*
• Ability to participate in the Octopus EV salary sacrifice scheme*
• Ability to participate in the Cycle to Work Scheme*
• Employee Assistance Programme
• Healthshield cash plan with discounts on high street stores
• Free external financial advice – offering support for mortgages, pensions and insurances
• Enhanced family friendly pay*
• Free tea, coffee and fruit on all sites

• 
  Subject to eligibility

Opportunity to be involved with

• Group Colleague Board
• Quarterly Corporate Events/Charity Involvement

Sigma is committed to providing colleagues with opportunities to progress their career, supported by a range of training and development activities and interventions’

If you think you’ve got what it takes to join our growing, winning team we’d love you to hear from you.