Team Administrator

Team Administrator in UKDT Analytics and Mutuals Division - UKDT

The UK Deposit Takers directorate (UKDT) is responsible for the supervision of over 600 UK banks, building societies and credit unions, including a number of systemic, complex banking groups and some of the most innovative new banks in the UK. Its aim is to contribute to a safe, sound, and competitive UK banking system through delivering effective prudential supervision. Its work cuts across most – if not all – of the Bank’s strategic goals, and it is instrumental to their delivery.

Analytics and Mutuals Division (AMD) is responsible for the prudential supervision of the UK's large and small building societies and credit unions. The division is also home to the Data & Analytics Team.

Almost 70% of the building societies and credit unions we supervise are based in the North of England, Scotland, Northern Ireland and Wales. The division is a key part of the Directorate's location strategy, bringing supervisors and the regulated building societies and credit unions we supervise closer together. There is a need for a Leeds based administrator to provide onsite and local area support to management based in Leeds, and the team more widely.

The Head of Division is based in the Leeds office with several supervisors, and a Senior Manager, with more expected to join over the next 6 months. Local knowledge is essential for planning our engagement with firms, and a core part of the support we need. The expectation for this role is that the successful applicant will spend a minimum of 40% of their time in the Leeds office, aligned with the Bank’s ways of working.

UKDT has a strong focus on staff development and wellbeing. We consider it a priority to foster a diverse and inclusive environment that allows everyone to reach their potential.

Role Responsibilities

• Provide full secretarial and administrative support to a large team, including the Senior Managers;
• Diary management: dealing with meeting requests, using judgement on which meetings take priority and ensuring the diaries are maintained smoothly and effectively to maximise use of Senior Managers’ time;
• Engage with the firms to co-ordinate all firm engagement, and with other external stakeholders such as FCA, HMT or auditors as required;
• Supporting supervisors, assisting with the scheduling of firm visits and meetings, coordinating internal and external attendees, managing correspondence firms, filing MI and other relevant information and circulating to relevant individuals;
• Attending internal meetings; creating agendas and taking actions where needed;
• Willing to cover for colleagues, including the HoD PA, to provide effective support to other teams within AMD as required.
• Planning and arranging travel and processing of expenses for the Senior Managers and others within your team;
• Monitoring compliance and circulating a weekly compliance report;
• Dealing with general correspondence and queries from supervisors, management and other key stakeholders across the PRA and Bank.

Role Requirements

Minimum Criteria

• Extensive diary management experience.
• Proficient/competent user of Microsoft Outlook, Word, Excel, PowerPoint and OneNote.
• Excellent organisation and time management skills with the ability to multi-task (often to tight deadlines) and prioritise.
• Strong oral and written communication skills with the ability to adapt to different audiences.

Essential Criteria

• A proven team player, willing to help others to achieve results with the ability to work on your own initiative.
• Flexibility with the desire to get things done with a pro-active approach and comfortable working in a changing environment.
• Experience in dealing with highly confidential information.
• Local knowledge of Leeds, Northern England and ideally Scotland, Wales and Northern Ireland.

Desirable Criteria

• Advanced knowledge and competence in of all Microsoft packages and advanced knowledge of OneNote.

Our Approach to Inclusion

The Bank values diversity, equity and inclusion. We play a key role in maintaining monetary and financial stability, and to do that effectively, we believe we need a workforce that reflects the society we serve. 

At the Bank of England, we want all colleagues to feel valued and respected, so we're working hard to build an inclusive culture which supports people from all backgrounds and communities to be at their best at work. We celebrate all forms of diversity, including (but not limited to) age, disability, ethnicity, gender, gender identity, race, religion, sexual orientation and socioeconomic status. We believe that it’s by drawing on different perspectives and experiences that we’ll continue to make the best decisions for the public.

We welcome applications from individuals who work flexibly, including job shares and part time working patterns. We've also partnered with external organisations to support us in making adjustments for candidates and employees in the recruitment process where they're needed.

For most roles where work can be carried out at home, we aim for colleagues to spend half of their time in the office, with a minimum of 40% per month. Subject to that minimum requirement, individuals and managers should work together to find what works best for them, their team and stakeholders.

Salary and Benefits Information

We encourage flexible working, part time working and job share arrangements. Part time salary and benefits will be on a pro-rated basis as appropriate.

Salary is circa £23,360 - £26,200. In addition, we also offer a comprehensive benefits package as detailed below:

• Currently a non-contributory, career average pension giving you a guaranteed retirement benefit of 1/80th of your annual salary for every year worked. There is the option to increase your pension (to 1/65th) or decrease (to 1/105th) in exchange for salary through our flexible benefits programme each year. The Bank has the discretion to vary standard accrual rates and dial up and dial down rates at any time and to withdraw dial up and dial down options at any time.
• A discretionary performance award based on a current award pool.
• An 8% benefits allowance with the option to take as salary or purchase a wide range of flexible benefits.
• 26 days’ annual leave with option to buy up to 12 additional days through flexible benefits. 
• Private medical insurance and income protection.